Folks have become hypersensitive with regards to their privacy during recent years. They now expect that their details will be used just for the purposes for which they are provided and not shared by original trustees. This is especially valid of email addresses because of the huge amount of unsolicited commercial email (spam) circulating the internet.
Around Australia and elsewhere, you can find statutes requiring privacy when collecting and using private information. (Within Australia the Privacy Act (Commonwealth) was recently amended to add private sector usage of private information eg, medical records retained by private practices).
Inside an increasingly litigious society, there are not only sound business reasons, but legal reasons why you need to guarantee the strictest standards of privacy are applied to personal information which you are custodian. In spite of this, quantities of people using email unwittingly reveal the email addresses of other individuals to whom these are sending email.
This post informs you how to maintain client confidentiality when sending email to multiple addressees by utilizing Blind Carbon Copy or BCC.
Blind Carbon Copy – The word blank copy is a hangover through the dim, dark ages before word processors once we used typewriters (a number of you have probably never seen a typewriter). To produce multiple copies of the document, one needed to place a sheet of carbon paper between sheets of plain paper so the type key impact on the top sheet would be copied towards the second sheet (and any subsequent sheets).
It absolutely was a somewhat messy, but proficient process. When one wished to send a genuine letter to 1 person and copies to a few others without showing each recipient who one other recipients were, a BCC annotation was developed on the original. Each copy displayed merely the name and address from the individual recipient, but the BCC notation on the original showed to whom the copies was mailed. A BCC looked such as this: Bcc: Mr Tom Jones, 14 Weaving Court, East Melbourne VIC 3000
Some email programs allow you to enter emails into the BCC field and send them. When you do that each recipient receives your message, but the names of other recipients are certainly not displayed. For this reason these are called ‘blind’ – they are not seen.
By using the BCC feature you preserve the identities of those who have your subscriber list and make sure that anyone receiving your email cannot email your list or harvest their emails then sell them.
Your Email Program – When you get an email program, make certain it features a ‘Blind Carbon Copy (BCC)’ feature. Programs like Outlook Express and Outlook 200? have BCC capability. Although I have never used it, I’d be surprised if Eudora and other common email programs didn’t get it too.
If once you click to send out a whole new email your email client displays merely the To … and Cc … boxes it may be that this Bcc feature Can be obtained, but is simply not displayed. Try the View menu or Help menu to try to find a Bcc option.
In case your email program features a BCC option that you could select being a permanently visible option, select it. If this doesn’t, you might need to think about getting a new program.
The way you use BCC – When you send email messages to multiple addressees and you do not want each addressee to find out who else has brought a duplicate, make use of the Blind Carbon Copy field.
Simply enter all the addresses inside the BCC field separated with a semi-colon, comma, or whatever your program uses. When you click on the send button, your email should go to each and every individual with only his or her name in the To field. None of the recipients knows to who else the email has become sent.
Outlook 200? will help you to send BCC addressed email without an address within the To field. Other email clients require a minumum of one address within the To field before they allow multiple recipient addresses inside the BCC field. Test mjrvus program you make use of to determine if it must have to have an addressee in the To field. If you have, address it to yourself. (Surprisingly, email programs usually allow us to email ourselves … that’s why I receive numerous emails from Jennifer Lopez (just joking).
If you wish to make an entry in the To field, place your own email address in that field and everyone else’s address inside the BCC field.
Disadvantages – What you should learn about BCC is the fact that some spam filters automatically delete email addressed within the BCC field so that it never reaches its destination. Which means that while sending BCC is okay for privacy, your email may not always make it to the intended recipients.
An issue I needed with Outlook Express 2002 was that in case I sent my email using BCC I couldn’t print a difficult copy of the sent message using the addresses into it. I had to create address particulars on my file copies for record keeping purposes.
If sending BCC email will probably be impractical to suit your needs, then you will want to take into consideration upgrading your email client from the standard run-of-the-mill version to some professional version. That’s the things i did.